September 2022 Board of Directors Meeting Minutes and Activity Reports

MORE – Board of Directors Meeting Minutes

September 12, 2022

 

 

Virtually present at meeting

Ernie Rodriguez - President

David Beugelmans - Vice President

Peggy Flaxman - Executive Director

Tom Howe - VA Advocacy Director

Kathy Mihm - Communications Director

Clay Deming – Activities Director

Dave Magill - MD Advocacy Director

Neil Blake – Treasurer

Rob Lowe – Membership Director

 

• Financial Updates (Neil)

• Net general $15k increase

• $27.5k Revenues
• $6.3k Memberships
• $17.4 MoCo Epic
• $2.5k general
• $1.2 biketown tickets

• $12.5k Expenses

• $6.7k exec director
• $3.9k advocacy (video + bikebag)
• $0.7k Biketown expenses

• Net restricted $13.3k decrease

• $5.9k revenues
• $1.8k Frederick
• $1.4k James Long
• $2k Locust Shade

• $19.2k Expenses

• $12.4k Locust Shade
• $3.5k GTF (mainly for Emmitsburg)
• $1.3k Grants working capital - Patuxent
• $1.5k Fountainhead

 

• Membership Updates (Rob)

• August was another strong month, again our best August on record, historically pre-pandemic it was 5K month but since 2020 it has grown from low 7K to near 8k.   It’s our 7th out of 8 months where we have beaten 2021 numbers.  
• Joining members, we had another strong month of 47, we are at 313 by the end of the month putting us 38 ahead of last year at the same point and prior 2020 we have already exceeded the new joins for 2019.
• Total Current Members – 1955, we are back on a climb towards the 2000-member mark and hopefully will surpass by the end of October 2022. (1969 as of 12 Aug)
• Peggy

• As we move forward next year with camping trip and MoCo Epic, I would like to find a way for people to do their own renewal.
• Rob: We can talk about better ways. Hesitant to remove the option. It is one of those things. It would be great if we could tie in.

• Communications (Kathy)

• Nothing new to report. Tried to get out summer newsletter but it was difficult to get content together. Going to try for summer/fall newsletter.
• There is overlap with communications Peggy is doing.
• Ernie

• In our membership package, we say we will do a monthly update. So we should change this if we want to do something other than monthly.

• Peggy

• The quarterly newsletter is different. The weekly newsletter is short blurbs. The quarterly is foundation and has much more information with articles etc.
• We can have the quarterly report be a board presentation.

• Kathy

• Continuing with the newsletter is of interest and serves a purpose.
• Will try to push harder to get content from people

• Events

• 30th Anniversary Event (Clay)

• Peggy

• Clay would like some input about what we’d like to do with this. Are we going to have a guest speaker? Something else?
• Ernie

• We need to do something recognizing our history. Found old Articles of Incorporation.
• Would love to appoint a historian and capture history. To celebrate those people who really were our founders.

• Rob

• Think this is important.
• Also need to talk about future and what our vision is. If there is going to be a presentation, we need something on the history of MORE. What we are investing in, what we want to grow to. How important it is and what it lets us do.

• Peggy

• Clay is going to need some help with this. He doesn’t have the history of MORE.

• Rob

• The organization of the event needs to be decided. If it is 3 hours, need to do 2 hours for socialization and 1 hour for presentations/talks
• Dave M

• The presentation should be 15 minutes
• We should not wait until next board meeting.
• Clary should be putting our an email asking for a small committee (I will be on it) to come up with the content around the presentation
• Lets make that happen in the next week or so.

• Tom

• I would also be happy to be on this.

• Peggy

• Can talk to the future of programming and community building aspect.

• Fall Camping Trip (Clay)

• Clay not present

• Women’s Bikefest Event support at REI (Peggy)

• Went to REI women’s cycle fest in prep for DC bike ride. Really good day to meet people.
• Gave out 250 stickers. This is why REI is such an important partner.

• MoCo Epic Update (Peggy)

• We are right where we should be.
• Had snag with food trucks. Had problem getting people to commit. One person has backed out. Something will work out.
• Has done communications about pushing what we trying to do new, trying to address concerns from last year. Most of this is small stuff, like organization of Saturday. REI is going to help with post ride hangry station.
• The raffle is back. Have 3 good donations. Don’t think we will make a ton of money off raffle, but it’s nice to have raffle back.

• Trails

• Virginia (Tom)

• Had monthly meeting and it was a smaller turnout because it was Labor Day.
• Locust Shade

• Going to be working on a jump line. Just got more dirt. Going to do some additional fundraising.
• Has some signage.

• James Long

• Walked on Friday and had some workdays.

• Rollins Ford Pump Track

• Peggy attended meeting
• Might reach out to new potential liaison
• Looking to get pump track in there. It is an open area.

• Andrew Leech

• Still waiting for county to get back to them due to turnover within the department

• Occoquan Greenway

• Runs through Prince William County.
• One of liaisons is working on this effort.

• Maryland (Dave)

• Not much action on the trail front in Maryland.

 

 

Activity Reports

• President – Ernest (Ernie) Rodriguez
• Attend contractor/consultants briefing on work to be completed at Laurel Hill to replace aging water line infrastructure
• Attend US Forest Service strategy session
• Complete Chapter survey for IMBA to prioritize workload and value for projects
• Work with Peggy and Neil to open deposit account with First Citizen Bank
• One-on-one Golden Volunteer training sessions
• Sent out donor thank you notes

 

• Executive Director – Peggy Flaxman
  • MoCo Epic

• Registration
• Vendor coordination
• Sponsorships
• Raffle
• Aid Station coordination
• Aid Station site visits
• Course marking support
• Rider Communication
• Portable toilet rentals
• Permitting
• Outreach to 2021 Participants
• Supply coordination & purchases

• Prince William County mtg re: Rollins Ford Park
• Social media communications
• Weekly communications
• Mt Vernon Park incident reporting to FCPA & FCPD
• MICL Friend & Family Ride coordination
• Teen program meetings w/Fred Rapport (passed to GTO)
• Coordination of moving MORE account to FCB
• Coordination of opening brokerage account at Fidelity
• Sheduro support
• BikeBox support
• MPT filming support

 

• Vice President – David Beugelmans
  • Coordinated board of directors meeting
  • Finalize and posted previous month meeting minutes

 

• MD Advocacy Director – Dave Magill
• Planning for optional bonus loop for MoCoEpic
• Continued to trim vegetation and organize that effort
• Helped build bridge at Patuxent
• Assisting getting MDE permit, bridge approvals and procurement docs at Rivers Edge for RTP grant
• Organized bikers for and joined promotional photo shoot at SCSP

 

• VA Advocacy Director – Tom Howe
• VA Advocacy:
  • Held Monthly VA/DC Liaisons Meeting

 

• Wakefield Team:
  • Participated in Fall Trail Work Planning Meetings

 

• Membership Director – Rob Lowe
• Processing Membership Emails
• Reminders Sent - Lapsed Members in Aug 2022
• Thank You's for Joins and Renewals 
• New and Renewal List to Exec Dir for Raffle for July 2022
• Membership Questions/Issue with IMBA

 

• Communications Director – Kathy Mihm
• Communications Director Activity Report - August
  • worked on Summer/Fall Newsletter
  • completed mapping projects for Kent Island and Frederick area
• Ride Program - August
  • set up rides for several group rides by others
  • lead/sweep womens rides @ Cabin John
  • lead clinic for beginners @ Ten Mile
  • lead/sweep training ride for MoCo Epic riders

 

• Treasurer – Neil Blake

 

• Net general $15k increase
  • $27.5k Revenues
  • $6.3k Memberships
  • $17.4 MoCo Epic
  • $2.5k general
  • $1.2 biketown tickets
• $12.5k Expenses
  • $6.7k exec director
  • $3.9k advocacy (video + bikebag)
  • $0.7k Biketown expenses
• Net restricted $13.3k decrease
  • $5.9k revenues
  • $1.8k Frederick
  • $1.4k James Long
  • $2k Locust Shade
• $19.2k Expenses
  • $12.4k Locust Shade
  • $3.5k GTF (mainly for Emmitsburg)
  • $1.3k Grants working capital - Patuxent
  • $1.5k Fountainhead

 

• Activities Director – Clay Deming
  • 30th Planning
  • Updating Rides, Calendar