Board Meeting – August 13, 2018
MORE Board Meeting
August 13, 2018
Tom Howe (on the phone)
Mike Hillstrom- not present
Ernest Rodriguez – Financials: None prepared so far this month. Spoke with Mike and Kirk Zimmerman – need to do our taxes. We will get them done. Grants are tied to taxes. Must be accurate and on-time.
Steve Dontigny – MoCo Epic update:
- Food – a number of trucks are lined up. Jeff – java cruiser organizing/contacting. Trucks will be asked to have fewer items so that it’s easier to serve quickly.
- Park permits in process
- Alcohol permits also in process
- State and County Highway in process
- Aid station letters in progress
- Reconfirming with “friends of groups” for staffing and volunteers.
- Will start ordering supplies
- Fencing and water on order – more will be ordered closer to the date. Discussion about buying/borrowing fencing. Will be discussed at the Thursday MoCo Epic meeting.
- Flyers and posters this week
- Route – possible reduction of the 75 mile route. Will be discussed at the Thursday meeting.
- Current numbers are about 20 down from last year. Probably weather related as people hold off until they feel more comfortable that the current rainy pattern will break by October!
- Shed duro – Bikenetics – Festival – events that we can advertise at
Carlos Alfaro – Summer picnic (i.e. no 2018 summer picnic) lessons learned
- Committees needed for events
- June / July – lots of weather. Cancelation policy on reserved venues – call early.
- Meadowood – would have been good turnout if not canceled due to rain. Try to time picnic with a bike demo day. Combining with another activity would have been great for numbers.
Tom Howe –
- Spring fling in VA again in 2019. For 2019 picnic we should consider Emmitsburg next year – they will take care of us.
- Plan Demo days with manufacturers well in advance.
Carlos Alfaro – Action Item – Will plan winter party. Day before super bowl.
Tom Howe – Spring Fling – VA activity – maybe consider Fountain head/BROT
Discussion centered on providing riding opportunities for all. Fountainhead and BROT are advanced trails.
Board Vote: Ernie proposed a $1000 scholarship grant for Phyllis Weeks – a s’MORE’s graduate to pursue her recreational degree. The board voted in favor.
Bob Caverly – For future scholarship grants we should consider having a slightly more formal application standard/process. Bob to create draft.
Action Item – Steve Harper – Trailhead news should include the following:
- Fall night riding – Here’s where we know of – what did we miss?
- MoCo Epic details
- Camping trip 21 September
- Patapsco trail fest 14-16 of September
- Fairfax environmental award. October 23
Steve Harper – new trail in the works in P.G. County. Run by a group called brainy camps brainycamps.com is creating a camp in PG county near Rosaryville. They have big open fields, a cookhouse, cabins and a ring of woods that should be enough to create between 3 and 5 miles of trail. Steve will connect with them again to do a more in-depth survey of the property after their season is over – at the end of August.
Action Item for Steve – get Patapsco trail fest info – 100 words and picture – Eric
- Fall Camping trip – Phil is back on board managing the details.
- IMBA – rolling out a new National insurance program that looks good. We may want to change, but it will take some study, we have good coverage now.
Action Item – Dave will create a trail list broken out by beginner/intermediate/advanced
Action Item – Bob will write a short blurb for the Trailhead news on how important it is that we respect the rules if we want to keep access to the trails.
Trail reports – Dave
Liaison recruiting – Chris Stenersen to join Mark Burkett on SRT. There’s a also new Co-Liaison for Schaeffer – Maurizio Cavalho. We used e-mail to try and find a liaison for Rosaryville, unsuccessfully. Dave talked to Mike Klasmeier about it too. Might try email for BROT.
Kudos to bob for two intense work days on the bridge.
Maryland advocacy – might want to move to a regional advocacy structure after Dave leaves the board – there’s a lot in the MD portfolio.
Grants – bids are due Wednesday for River’s Edge.
Jonathan Kidwell – Fairland had a major washout with an official detour.
Bob Caverly – the new bridge specification are very substantial. Center beam six 2X12s Weighs 900 pounds. Will require more tools, time and volunteers.
- Dominion Energy – Volunteer day between mid-September and mid-October. Will provide $2500 logistics support. Needs 4 or 5 work party leaders. Need liaison – various strategies.
- Meadowood – re-establishing Friends of Meadowood. Thursday at 5 pm – Carlos said he would attend.
- Wilderness First Aid subject – we can’t expect EMTs to teach it. REI has options and we should publicize them.
- October 23 7 pm – environmental award. Fairfax
Ernest Rodriguez – Kudos to Tom for managing membership communications. We have been the recipient of several large donations during membership renewals ranging from $10 to $1,000.
Kudos to bob for his FB fund raiser – almost $800.
Bob Caverly – Met a guy who owns his own nutrition bar company riding at Schaefer – will contact him about possible sponsorships.
Steve Dontigny – New Belgian donated $2500 for DC pump track. THANK YOU NEW BELGIAN!!
$3500 Return received of engineered bridge design money from SHA/Patuxent RTP grant, initially funded by MORE . Money will be returned to the trails working capital special purpose fund.